Start a collection - Radboudumc

Orientation

Step-by-step How to initiate a collection

Do you want to start a new collection? Would you like to professionalize your current collection? You will find here a step-by-step guide to setting up a collection including links to necessary documents.

Initiation of a new collection

Read about what you should take into consideration when starting a new collection.

SOPs

Read about the Radboud Biobank standard requirements for the collection, preparation and storage of biomaterials. read more

Initiate

Make appointments

Appointments

Make appointments with the

Biobank manager to go through the check list
Biobank IT coordinator if necessary to discuss plans for data capture
Laboratory manager if necessary to discuss logistics regarding sample collection

Data capture

Read the guidelines regarding data capture for a collection (in Dutch).

Questions? Contact us

Lovice Sutherland

+31 (0)24 366 89 77
contact form

Prepare documents

Prepare documents for the CMO Radboudumc review

Fill in the following documents

Fill in the deelbiobank document and include the attachments (see Procedure Informed Consent).

Submit

Create dossier

Create a new CMO dossier

go to CMO-online

Fill-in contact details and name of dossier

N.B. You can leave the NL-number en protocol number empty. Within a few minutes you will receive an email with the dossier number and dossier code.

Policy regarding unsolicited findings

The incidence of unsolicited findings has increased with the arrival of new techniques for studying biomaterial. read more

Listen

Policy regarding unsolicited findings

The incidence of unsolicited findings has increased with the arrival of new techniques for studying biomaterial. In close collaboration with the department of Human Genetics and the CMO-light, building blocks [LS1] have been developed to assist with documenting patient information and informed consent regarding unsolicited findings. There is also a template form developed for the withdrawal of previously given consent. For more information please contact the Commissie Mensgebonden Onderzoek (cmo@iwkv.umcn.nl).

Upload documents to the dossier

Use dossier number and dossier code in email to log in. Upload deelbiobank document, including attachments with your letter of application.

Get approval

Await the CMO Radboudumc review

Send a copy of the approval to RadboudBiobank@radboudumc.nl

Start

Sign contract

Sign contract with the Radboud Biobank

Contact Lovice Sutherland to make an appointment.

Questions? Contact us

Lovice Sutherland

+31 (0)24 366 89 77
contact form

Prepare and start

Prepare to include patients

Let the Radboud Biobank know a minimum of 2 weeks in advance when you plan to start collecting samples.

Steps to take before including patients

Please read and carry out the steps listed in the document "Medical - ethical approval - what next?" read more

Describe the process

Use the template (Dutch) to help document the information and processes regarding the initiation of the collection for all employees involved.

Questions? Contact us

Lovice Sutherland

+31 (0)24 366 89 77
contact form

Submit an amendment

Reasons for an amendment

Adjustments to the patient information and/or the informed consent
Adjustments in the sort of biomaterial collected
Adjustments to the patient inclusion/exclusion criteria

Add to dossier

Open original CMO Radboudumc dossier

Fill in the dossier (make use of the dossier number and code on the original application).

visit website

Get approval

Inform the Radboud Biobank of the planned changes.
Await the CMO Radboudumc review. Send a copy of the approval to Radboud Biobank.

send a copy