Working at International Office Time-line for new, long-term employees

Before coming

Long-stay employees (ie. who are planning to work for Radboudumc for longer than 90 days.)
in your home country
Orientation
Applying for permits
Travelling to Nijmegen
Finding accomodation

Upon arrival

in Nijmegen
Meeting Radboudumc
Registering at the municipality
Financial matters
Contract renewed
Contract expires

Before comingOrientation


Congratulations on your new job

We look forward to welcoming you to Radboudumc. With the information and references you find here, we hope to facilitate everything you have to organize before you leave your home country. If you have any questions, can contact us at the International Office, your department or your HR Officer.

Euraxess

An excellent site that will help you to prepare is Euraxess, which specifically focuses on researchers who come to the Netherlands.

Expat desk Municipality of Nijmegen

The Municipality of Nijmegen has an Expat desk where (future) expatriates in Nijmegen can ask questions about getting settled, working and living in Nijmegen. go to Expat desk

Expatica

Another useful website is Expatica.com. Expatica provides daily news, features and practical information in English on all aspects related to living in the Netherlands. Their goal is to provide high quality content and services to international communities.

Applying for permits


Apply for permits

Depending on your nationality as well as your duration of stay, you may need an entry visa and/or residence permit to enter and work in the Netherlands. Try not to be overwhelmed by this, we will support you in this application.

read more

Apply for permits

The permission to come to the Netherlands will be given by the Immigration Office (IND) in the Netherlands, and they will inform the Dutch Embassy in your home country. Then you can arrange your transfer to the Netherlands. After your arrival, we will arrange all necessary papers, documents, and other issues that are needed for your employment contract at Radboudumc.

Travelling to Nijmegen


Airports near Nijmegen

There are several airports near Nijmegen good public transport connections to get to the city and Radboudumc.

read more

Airports near Nijmegen

Schiphol Airport (near Amsterdam) has a train station with a direct train to Nijmegen. This trip takes about 1h30m and usually trains run twice an hour. Find the train times and prices on the NS website. Alternatively, it is possible to arrange a taxi in advance via Schiphol Travel Taxi. This service also works for other airports in the Netherlands.

Other airports that are close to Nijmegen are Eindhoven Airport and in Germany Düsseldorf Weeze and Düsseldorf International.

Public transportation

Public transportation in the Netherlands is extensive. You can take the train and/or bus to get to Radbdoudumc.

read more

Finding accomodation


Finding accomodation

Housing in the Netherlands is generally in short supply and can therefore be expensive. To find suitable accommodation that meets your needs and your budget we advise you start you search as soon as possible.

Radboud University Guesthouse

There is a Guesthouse on the Radboud University campus intended for new staff and guest researchers/lecturers from the Netherlands and abroad. The 103 modern apartments are for temporary occupancy (max. one year). The university and Radboudumc are jointly responsible for renting out the apartments. more on the Guesthouse

Upon arrivalMeeting Radboudumc


Welcome!

The time after arrival in Nijmegen is very busy with arranging all kinds of practical matters. Here you can find what you need to take care of. We hope you enjoy your time at Radboudumc!

Meeting Radboudumc

New employees from outside the European Union are first contacted by the International Office. They will help with practical matters and then guide you to the HR Officer. Employees from inside the EU with a paid contact can go directly to their HR Officer.

read more

Meeting Radboudumc

The information on the website given by the International Office is useful to all international employees. Please note, however, that when it comes to practical assistance in these matters:
  • All non-EU employees can contact the International Office
  • EU employees with a paid contract can contact their HR Officer 
  • EU employees that are to work at Radboudumc but are engaged on an unpaid basis can contact their department

Collective Labor Agreement

The Collective Labor Agreement for University Medical Centers (CAO-UMC) provides information about the employment status of the employees of all eight UMCs.

Intranet

Also, make sure to check out the services that the various departments within Radboudumc offer, such as forms for the annual performance review, or information on commuting expenses. More information can be found on the Radboudumc intranet (login needed).

Registering at the municipality


Registering

When you have found a place to live, you need to register at the Municipality Administration, in the municipality where you live. The International Office will make an appointment for employees from non-EU countries at city hall (i.e. Burgerzaken).

read more

Registering

You will need:
  • a copy of your passport
  • a legalized birth certificate (no older than six months)
  • a copy of your residence permit (for non-EU nationals)
  • a copy of your rental contract
  • a marriage certificate or registered partnership certificate if applicable

Citizen Service Number

When you register for the Municipality Administration, you will also receive a Citizen Service Number (Burgerservicenummer, BSN). This is a unique, personal number. This number is, amongst others, necessary to be able to open a bank account.

Expat desk Municipality of Nijmegen

The Municipality of Nijmegen has an Expat desk where (future) expatriates in Nijmegen can ask questions about getting settled, working and living in Nijmegen. go to Expat desk

Financial matters


Financial matters

You have arrived in Nijmegen and may have already started your job at Radboudumc. There are a few financial matters you will have to look into.

Bank account

It is usually recommended that you open a bank account if you are staying for more than three months, especially if you receive a salary.

read more

Bank account

Radboudumc can only manually transfer a salary to a foreign bank account which takes longer and is more prone to mistakes. 

You will need a Citizen Service Number (Burgerservicenummer, BSN) to open a bank account. If you live in Germany or Belgium, you cannot get a Citizen Service Number (BSN) and you will need to apply for a social-fiscal number (RNI) so that you can open a bank account to receive your salary. An appointment at city hall to arrange this social-fiscal number will be made for you.

Insurances

  • If you work or live in the Netherlands, you are legally obliged to take out public health insurance.

    read more


    Health insurance

    Radboudumc offers its employees the choice between two collective health insurances Both health insurances offer attractive discounts for employees and their families.

    If you have a scholarship, and you will not be paid by the Radboudumc, you can get insurance at Lippmann, OOM and AON.

  • Liability insurance

    Personal liability insurance (‘aansprakelijkheidsverzekering’ in short ‘AVP’) covers almost all damage for which you, as a private individual, can be held liable, regardless of how the incident in question occurred. Damage caused by motor vehicles (e.g., through a collision) is not covered by the AVP. For this, one must take out third-party insurance (WA-verzekering). Please check with your (health) insurance company at home as to whether you have valid liability insurance for the Netherlands.

  • Occupational disability insurance

    You automatically receive the basic package, unless you opt out of it in writing within two months following employment. There is also an option to take out a supplementary disability insurance.

    > Download Group Disability Income Insurance

Taxes

When you come to live in the Netherlands, you qualify as a resident taxpayer. If you live in, for example, Germany or Belgium, but receive your salary from Radboud university medical center, you are a non-resident taxpayer. In both cases, you will be subject to Dutch income tax.

The 30% rule Re-imbursement of taxes

If you come to the Netherlands to work, you may be eligible for a special expense reimbursement facility: the 30% facility for incoming employees.

read more

The 30% rule Re-imbursement of taxes

The department you will be working for has to agree to this and start the application. This facility means that the employer can pay 30% of the wages as a (tax-free) allowance for the additional costs of your stay in the Netherlands. You will be eligible for this facility if you have specific expertise that is scarce or not present on the Dutch labour market. PhD students generally don’t comply with the requirements for the 30% rule.

Pension

When you receive a salary from Radboud university medical center, you automatically build up a pension with provider ABP. Through the Employee Plaza (Medewerkersplein) you can make an appointment with a consultant of ABP, who can answer specific questions (login needed). go to HR services - Pension

Contract renewed


Renewing permits

If you have a residence and working permit, you will have to renew them if your contract is extended.

read more

Renewing permits

On behalf of your department, the HR Officer will extend your contract. When the renewal of your contract comes up, the Internaional Office will extend your residence permit and, if applicable, those of your family.

Contract expires


Practical matters

If your contract expires, Radboudumc will let the Immigration Office (IND) know that you are leaving. You will need to do a few things before you leave.

read more

Practical matters

  • When leaving the Schengen zone you will need to hand in your residence permit to a Border Security Officer.
  • You will need to close your bank account and transfer the money to another account. If you were paid by Radboudumc, you will receive your last salary in the month in which you work your final day at the medical center. The final check takes place one month later.
  • You will need to unregister at the Municipality Administration of the municipality where you live. 
  • The Dutch Tax Administration (Belastingdienst) also needs to know that you are moving away from the Netherlands. You can let them know when you are removing your registration at the Municipality Administration, and give them your new address.
  • Find out at ABP what happens with your accrued pension when you leave the Netherlands.