Graduation

Useful information for completing your PhD.
Guidelines
Regulations
Financial bonuses
Media
After graduation

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for starting your PhD
for current PhD candidates

GraduationGuidelines

Good to know

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Radboudumc guidelines for a doctoral thesis

The requirements for a PhD thesis are defined by the doctorate regulations of the Radboud University. In addition, the Radboudumc has guiding recommendations.

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Radboudumc guidelines for a doctoral thesis

Types of PhD candidates

There are different kinds of PhD candidates at Radboudumc, differing in the length and type of contract, as well as additional (sideline) functions. The requirements for a doctoral thesis are identical for all PhD categories.

PhD thesis recommendations

The doctoral thesis is a proof of the ability to perform independent scientific research. The requirements for a PhD thesis are defined by the doctorate regulations of the Radboud University.
 
It should be emphasized that the quality and not the number of chapters determines the assessment by the manuscript committee. Because of this focus on quality instead of quantity, we hesitate to recommend a minimum or a maximum number of empirical data-based (or conceptual) chapters. For example, even one or two publishable chapters of high quality may be enough to pass the quality criteria. To avoid the wrong focus on quantity, it is not recommended to include more than 3 publishable chapters.
 
Apart from the core chapters, based on the candidate’s own empirical research, the thesis should include:
  • An introductory and concluding chapter
  • A summary
  • A short CV
  • A page describing research data management referring to the FAIR principles. The requirements and examples for  the research data management page can be found here
  • A portfolio (including a report of the doctoral education, e.g., courses, workshops, seminars, international conferences) as outlined by the respective research institute
See PhD guidelines May 2019 (intranet document)

 

 

  
 


Research data management Requirements and examples

Requirements Research Data Management
 
Please note: this information will constantly be updated.
 
The term data management refers to collecting, handling and storing data in a transparent and reliable manner. The data management page should contain information about how the research data were handled during research, from creation to long term preservation. The Radboudumc research institutes endorse the importance of facilitating reuse of research data as underlined by the FAIR-principles 1, which are guidelines to enhance and improve Findability, Accessibility, Interoperability and Reuse of research data.
 
Currently, RTC Data Stewardship, together with the Radboudumc research institutes and the Radboud University Research Support, are developing various tools, training and support to enable our researchers to comply to these FAIR principles.
A research data management SOP and working instruction, as well as a Data Management Planning (DMP) tool will be launched at a later stage.
 
For questions you can contact RTC Data Stewardship.

Informative link from the Dutch Techcentre for Life Sciences here.
 
1. Wilkinson, Mark D., et al. "The FAIR Guiding Principles for scientific data management and stewardship." Scientific data 3 (2016)
 
Examples Research data management page
 
1.
The primary and secondary data obtained during my PhD at the Radboud university medical center (Radboudumc) have been captured and stored on Labguru, a digital lab book client which is centrally stored and daily backed-up on the local Radboudumc server. Data was additionally backed-up on university servers belonging to the department. All data archives (view only) are stored on Labguru and accessible by the associated senior staff members. Mouse studies described in Chapter 2, 3 and 5 were approved by the Central Animal Laboratory and the Animal Ethics Board of the associated universities. Published data generated or analyzed in this thesis are part of published articles and its additional files are available from the associated corresponding authors on request. All raw and processed chIP-seq data described in Chapter 2 is available through the public functional genomics data repository GEO (gene expression omnibus). The RNA-seq data displayed in Chapter 4 will be available in GEO after publication. To ensure interpretability of the data, all filenames, primary and secondary data, metadata, descriptive files and program code and scripts used to provide the final results are documented along with the data.
 
2.
This thesis is based on the results of human studies, which were conducted in accordance with the principles of the Declaration of Helsinki. The medical and ethical review board Committee on Research Involving Human Subjects Region Arnhem Nijmegen, Nijmegen, the Netherlands has given approval to conduct these studies.
 
This project is stored on the Radboudumc, department server: (H:)DEPTdata$(\\umcfs083) under DEPT ARCHIEF. The study in chapter 3 was co-funded by the Netherlands Organisation for Health Research and Development and stored on the Radboudumc, department server (H:)DEPTdata$(\\umcfs083) under DEPT\Alpha\Validatie.
 
In our studies patients received questionnaire booklets containing the written informed consent during the physical examination moment, after two weeks and after three months. The participating physicians filled in the research form on paper. The paper data were stored in the department archive (Radboudumc, room M999.04.424), closet number 9. The data of chapter 3 is stored in the bunker (Radboudumc, room M999.02.210) under archive number 43, closet E. All paper data were entered into the computer by use of Castor EDC. Data management and monitoring were also performed within Castor EDC. An audit trail was incorporated to provide evidence of the activities that has altered the original data. The privacy of the participants in this study is warranted by use of encrypted and unique individual subject codes. This code correspondents with the code on the patient- and physicians booklets. The code was stored separately from the study data. Data where converged from Castor EDC to SPSS (SPSS Inc., Chicago, Illinois, USA). 
 
The patient data for the analyses of the studies as presented in chapter 2, 4, 5, 6, and 7 is stored on the departments’ H-drive (H:\Dept\Research\ProjectXX\Investigators file\Database lock) in SPSS format: (chapter 2) ProjectXX_PDQ_B_NL_Anonymous, (chapter 4,5, 6 and 7) projectXX database 2014, (chapter 7) ProjectXX database + Cx_QST 2014. The data for chapter 3 is stored on the departments’ H-drive (H:\Dept\ResearchUnit\ARCHIEF\STUDIE ARCHIEF\Dept ARCHIEF).
 
The data will be saved for 15 years after termination of the study (July 1, 2013). Using these patient data in future research is only possible after a renewed permission by the patient as recorded in the informed consent. The datasets analyzed during these studies are available from the corresponding author on reasonable request.
 
 


Specific guidelines for a doctoral thesis per research institute

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  • a research institute


Education certificate

The education certificate differs per graduate school. Therefore, please check out the information regarding your graduate school.

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Education certificate

*

The education certificate differs per graduate school. Therefore, please check out the information regarding your graduate school.


  • a research institute

Regulations


Doctoral rules and regulations Radboud University

All Radboudumc PhD candidates graduate within Radboud University and therefore the university doctoral rules and regulations apply to all PhD candidates. read info on Radboud University

End of contract

Four months before the end of your contract you can contact the career advisors of the Radboudumc for support in finding a new job. This advice is free of charge.

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End of contract

Four months before the end of your contract you can contact the career advisors of the Radboudumc for support in finding a new job. This advice is free of charge.
 
We can support you with:
  • Application letter
  • Resume (CV)
  • Networking
  • Use of Social Media
  • Application conversation
Contact: mobiliteitsadvies@radboudumc.nl 
You will receive a reply within 2 weeks for an appointment.  
 
Mobility officers:
  • Monique Kropman
  • Shira Hurenkamp
  • Gerda Nachtegaal

Radboudumc training regulation

as set forth in Article 17.4 UMC of the CLA for researchers in training

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Radboudumc training regulation

March 2016

as set forth in Article 17.4 UMC of the CLA for researchers in training


  • ln this regulation, the terms below shall be defined as follows:

    1. Radboud university medical center: the university medical center that operates as an independent subsidiary (without legal personality) of Stichting Katholieke Universiteit (SKU) in Nijmegen.
    2. Director: the director of the Radboud university medical center's research institute with which the Graduate School is affiliated.
    3. Training and Supervision Committee: the Training and Supervision Committee referred to in Article 5 of this regulation.
    4. Researcher in training: the employee seeking to obtain a doctorate and employed to this end by Radboud university medical center, as described in Article !7 .3 (2) of the university medical center's CLA.
    5. Doctoral thesis supervisor a professor or professors appointed to play a supervisory role, pursuant to the Doctorate Regulations of Radboud University.
    6. Doctorol thesis co-supervisor: an individual holding a doctoral degree who is involved in the preparation of a dissertation, pursuant to Article 6 of Radboud University's Doctoral Degree Regulations.
    7. Daily supervisor a postdoctoral researcher tasked with supervising the researcher in training on a daily basis. This may be the doctoral thesis (co)-supervisor .
    8. Mentor: the individual with whom the researcher in training can consult for questions about non-content aspects of the training.

Financial bonuses


Graduation bonus

A graduation bonus for researchers in training at the Radboudumc is included in the collective labor agreement for university medical centers. An OIO who successfully graduates with a doctoral degree during the period of employment is awarded € 750. See the CAO UMC 2018-2020, Article 17.4.4. download collective labor agreement

Extra bonus

The bonus regulation differs per graduate school. Therefore, please check out what your graduate school has to offer you.

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Extra bonus

*

The bonus regulation differs per graduate school. Therefore, please check out what your graduate school has to offer you.


  • a research institute


Reimbursement of thesis printing costs

For Radboudumc PhD candidates the Radboud University regulations for the reimbursement of thesis printing costs apply. Hand in requests at your department for reimbursement within six months after the costs incurred. The maximum of reimbursement is € 2,200 for each PhD candidate. go to Radboud University

Transition allowance

The ‘Wet, Werk en Zekerheid’ law describes that an employee receives an severance pay at discharge, if the contract is ended after a minimum of 24 months. This severance is called the transition allowance.

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Transition allowance

You will only receive a transition allowance if the initiative for dismissal (or non-renewal of contract) comes from Radboudumc. However, Radboudumc does not need to pay transition allowance if the dismissal is the result of serious culpable act or omission of the employee. You are completely free in how you want to use the compensation, for example to follow a course to prepare for your next job or to supplement any benefit. The transition allowance will be paid automatically, you do not have to ask for this. No justification is necessary for this allowance. The transition allowance does not affect the amount of your unemployment benefits (uitkering).

Right of transfer

The WWZ law contained a right of transfer for the transition allowance. Therefore, the transition allowance did not apply directly to all groups within Radboudumc. On 1 July 2016, the issues for the last unsolved rights of transfer were worked out. Now, Radboudumc also pays the transition allowance for PhD candidates with ‘onderzoeker in opleiding’ contracts that are terminated after 1 July 2016 without being renewed. 

Amount of transition allowance

The amount of the transition allowance is calculated on the basis of your (gross) monthly salary and length of employment. The main rule is that, for every (full) year of employment, you will receive one third of the month gross salary as a transition allowance. The monthly salary equals your hourly wage at the time of dismissal times the number of hours you work per month. If you work no fixed number of hours, the average working hours of the last twelve months will be considered for the calculation. For the calculation of your monthly salary, furthermore, fixed allowances such as holiday pay and annual bonus will be taken into account.
 
If you have had multiple contracts with Radboudumc, these contracts are aggregated to calculate the transition allowance. This is true, even if contracts are not directly followed up by each other. However, when the interval between two employment contracts is more than six months, the multiple contracts are not aggregated and counting of the period of employment starts again.
 
The government has posted a tool in Dutch that can calculate the transition fee. These calculations are indicative. The payroll also takes all relevant fees into account, but you can use the tool to see how much transition allowance you might receive. The transition allowance is a gross amount. Radboudumc keeps payroll taxes in here, which are paid to the tax authorities.

Questions?

For further questions, please contact the HR advisor of your department.

Media


In the media

Doctoral graduation ceremonies often give the media a chance to report on academic research. Our Science Information Officers play a role in this publicity by announcing doctoral graduation ceremonies through various channels. You can help them in this by giving them the necessary information.

Press release Getting on the agenda

In order for our Science Information Officers to promote your thesis they need to know more about it. To help them, please fill in the doctoral graduation form, preferably eight weeks before your graduation ceremony. go to form

Preparing for contact with the media

If the media shows interest in your doctoral research, they will contact the science information office. They will pass the request for information on to you and give you specific advice.

Supply thesis to the University Library

At least one month before the public defense, you must submit a digital version of your thesis to the University Library (UBN). You will receive a receipt. The Dean could exempt you from this obligation. The digital version is made public on the day of the public defense or shortly afterwards.

After graduation


Radboud Postdoc Initiative

The Radboud Postdoc Initiative is a source of information regarding postdoc-related issues. In addition it creates a platform to facilitate discussions amongst postdocs and promotes local collaboration and networking opportunities.

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Rubicon

Have you recently completed or in the process of completing your PhD degree at Radboudumc? The Rubicon program offers Dutch researchers with a PhD the opportunity to gain experience at top research institutes abroad. This experience will give you a greater chance of continuing your academic career. go to NWO, Rubicon