PhD checklist

Register

to start with
Registering in Hora Est
Registering at graduate school
Create profile

Things to do

within 3 months
Training and Supervision Plan
PhD thesis committee
Register for courses

Make introductions

first six months
Radboudumc
Graduate school
Mentor
Grant Support
PhD networks
PhD councils

Next phases

for current PhD candidates
for completing your PhD

PhD checklist


Passion, promotor and project Welcome to the Radboudumc

We hope you have an enjoyable and scientifically productive time. Starting your PhD may be a little daunting, especially in a large organization such as Radboudumc. To help you on your way, please go through the information in the timeline.

Radboudumc training regulation

as set forth in Article 17.4 UMC of the CLA for researchers in training

read more

Radboudumc training regulation

March 2016

as set forth in Article 17.4 UMC of the CLA for researchers in training


  • ln this regulation, the terms below shall be defined as follows:

    1. Radboud university medical center: the university medical center that operates as an independent subsidiary (without legal personality) of Stichting Katholieke Universiteit (SKU) in Nijmegen.
    2. Director: the director of the Radboud university medical center's research institute with which the Graduate School is affiliated.
    3. Training and Supervision Committee: the Training and Supervision Committee referred to in Article 5 of this regulation.
    4. Researcher in training: the employee seeking to obtain a doctorate and employed to this end by Radboud university medical center, as described in Article !7 .3 (2) of the university medical center's CLA.
    5. Doctoral thesis supervisor a professor or professors appointed to play a supervisory role, pursuant to the Doctorate Regulations of Radboud University.
    6. Doctorol thesis co-supervisor: an individual holding a doctoral degree who is involved in the preparation of a dissertation, pursuant to Article 6 of Radboud University's Doctoral Degree Regulations.
    7. Daily supervisor a postdoctoral researcher tasked with supervising the researcher in training on a daily basis. This may be the doctoral thesis (co)-supervisor .
    8. Mentor: the individual with whom the researcher in training can consult for questions about non-content aspects of the training.



Introduction program for PhDs

Three times a year a Radboud Orientation Program for PhD candidates is organized as a part of the General introduction Day for the new research employees of the Radboudumc. PhD candidates who started their doctoral research less than six months ago are welcome to participate.

Goal
To inform new PhD candidates about life as a PhD candidate at the Radboudumc, including their rights and obligations and the facilities we offer. Also it’s an opportunity to meet other PhD candidates.

Program
  • Reception with coffee and tea
  • Introduction by  Prof.dr. Paul A.B.M. Smits, Dean and Vice Chairman Executive Committee: Welcome, What you can expect of the Radboudumc, The importance of PhD candidaties to our organisation, General framework research, fact and figures, PhD policy
  • A fresh PhD: Looking back as a PhD candidate within the Radboudumc
  • The PhD councils of Radboudumc and PON present themselves
Followed by institute specific orientation programs
  • The discussion (in groups) on PhD policy: Registration in Hora Est, supervision, TSP, mentor, facilities, courses
  • Drinks and networking session: possibilities to meet your fellow PhD candidates and ask specific questions to your PhD council.

Radboud University

PhD candidates at Radboudumc graduate within Radboud University. It is therefore also wise to read the information on their website.


Funding and support

Are you a student or researcher at Radboudumc and do you wish to obtain a grant, national or international, for your research group or as an individual? To help you get started, we offer an overview of some of the available grants including some funded by Radboudumc. see overview

Scientific integrity

Radboudumc believes scientific integrity is the basis of science itself. Therefore, please read about scietific integrity at Radboudumc before beginning your PhD. There is also a mandatory course on scientific integrity. read more

Surviving your PhD

To help you along, you can read the book 'Mastering Your PhD'. download book

RegisterRegistering in Hora Est


Registrating in Hora Est

It is mandatory for Radboudumc PhD candidates to register in Hora Est. Registration is of the utmost importance for you as a PhD candidate:

  • 1. To successfully complete your studies and obtain the degree of doctor.
  • 2. To be admitted to courses offered by the Radboud university medical center.
  • 3. To keep you posted on issues of importance to PhD candidates.
read more

Registrating in Hora Est

Hora est is a software system used by the Radboud University and the Radboudumc to register all PhD candidates and generate the necessary digital correspondence for thesis submission and graduation.

Every researcher in a PhD project under the supervision of a Radboud university medical center professor, is a Radboud university medical center PhD candidate.

Hora Est:
  • Serves PhD candidates, supervisors, scientific directors, the department, the Dean and the Registrar of the University.
  • Monitors every PhD project from the beginning, as soon as the PhD candidate finds a supervisor, until the actual doctoral graduation ceremony.
  • Enables you to monitor the progress of the PhD project.
  • Provides management information.
  • Generates the necessary correspondence.

How to register in Hora Est

Steps that you need to follow to register in Hora Est.

read more

How to register in Hora Est

https://horaest.ru.nl

  • Go to https://horaest.ru.nl
  • Log in with your Z/U-number and password.
  • Go to Form 1:
  1. Complete Form 1 under all tabs:
    1. Personal information – please make sure the correct faculty and research institute is chosen. Under work address – name of institute, please fill in the name of the department.
    2. Education program(s)
    3. Supervisor(s)
    4. Co-supervisor(s)
    5. Dean
  2. Go to Form 1, at the bottom of tab “Dean” and print Form 1.
    1. Click on “Print and Finish” (if you have problems printing, press the ctrl-key until the PDF opens)
    2. On the next screen, click "Openen", to open the PDF document.
    3. Print the form as a PDF.
  3. Sign the form yourself.
  4. Ask your (first) supervisor to sign the form.
  5. Send by regular mail (not email):
    1. Form 1 with the signatures
    2. A copy of the diploma(s) mentioned in Form 1

    To:
    Postbus Hora Est
    624 Concernstaf Strategieontwikkeling
    Or:
    Radboudumc / Postbus Hora Est
    624 Concernstaf Strategie
    P.O. Box 9101
    6500 HB Nijmegen
    The Netherlands


    1. Form 1 will be checked on behalf of the Dean. If not completed properly, you will be contacted with the request to complete the items indicated.
    2. If completed correctly ánd when your TSP has been approved by the Graduate School*, the Dean will sign the form and present it to the Registrar of the University.
    3. The Registrar will make a formal decision regarding the request for acceptance as a PhD candidate and will file the form for future reference.
    4. After completing the compulsory name, email and research institute fields, you will receive an email requesting that you initiate your Training and Supervision Plan (only for RIHS and RIMLS). This email contains further instructions.
    *Admission to the doctoral studies is granted when your TSP has been approved. This may take 1 to 3 months.


FAQ about Hora Est

If you have any questions about registering in Hora Est, please check out the answers to frequently asked questions before contacting us.

read more

FAQ about Hora Est

https://horaest.ru.nl


  • Hora est is a software system used by the Radboud University and the Radboudumc to register all PhD candidates and generate the necessary digital correspondence for thesis submission and graduation.


Downloads Hora Est PhD

Every PhD candidate should complete a TSP with his or her supervisor(s) and submit this to the relevant graduate school within three months of his/her research start date.

downloads

Downloads Hora Est PhD

PhD candidates of RIHS and RIMLS should submit this form via Hora est: DCMN PhD candidates can download the TSP format from the Donders Graduate School intranet pages (z number inlog).

Useful documents


Choose a graduate school

During registration in Hora est you have to choose a graduate school. This graduate school is usually the same as the institute of your daily supervisor. If you are unsure, contact your daily supervisor or (co)promotor. If your query remains unsolved please contact the following people:

RIHS Graduate School

Karin Berens

contact

RIMLS Graduate School

Judith Ariëns

contact

Donders Graduate School

Ellen Lommerse-van der Lip MSc

contact

General questions about Hora Est?

Marloes de Jonge

+31 (0)24 309 2499
contact

Registering at graduate school


Registering at a graduate school

You will be registered within one of the three Radboudumc graduate schools. This is important to stay up-to-date about activities related to your doctoral training. The graduate school you register with is usually the same as the institute of your daily supervisor.

read more

Registering at a graduate school

also see info per graduate school below


  • a research institute


Please note

For DCMN PhD candidates, it is mandatory to also register in a PhD track; a system that facilitates monitoring of the PhD project and TSP progression. More information can be found on the intranet of the Donders Graduate School. (z number login) go to Donders intranet

RIHS Graduate School for Health Sciences

This school aims to train junior researchers who have the intrinsic ambition to improve health care and public health to become highly qualified independent health scientists.

read more

RIMLS Graduate School for Molecular Life Sciences

This school aims to train junior researchers who aspire to contribute to the development of new therapies for metabolic, infectious and immunological diseases or cancer.

read more

Donders Graduate School

In order to train young talent in the broad field of neuroscience we offer students a high-quality educational program at both the Master's and the PhD level.

read more

Create profile

Create a personal Researcher ID

The Radboudumc expects you to register as a researcher using a unique Researcher ID number. You can create a profile and post a list of publications online using the Web of Science services. read detailed instructions (login with z-number)

Complete your contact profile on Radboudumc

This is not possible as yet, but we will let you know when and how you can change your contact profile on Radboudumc.nl.

Things to doTraining and Supervision Plan


Training and Supervision Plan

Each PhD candidate draws up a Training and Supervision Plan (TSP) with his or her supervisor. This plan is regarded as a formal agreement between candidate and supervisor.

read more

Training and Supervision Plan

Graduating within the agreed time-frame is not always as easy as it may sound. A clear training and supervision plan (TSP) is an essential tool for achieving this objective. Moreover, it forms a useful part of your annual appraisal meeting. Every PhD candidate should complete a TSP with his or her supervisor(s) and submit this to the relevant graduate school within three months of his/her research start date. This plan is regarded as a formal agreement between PhD candidate and supervisor. The plan is dynamic, being evaluated and updated at least annually either during the appraisal meeting with your supervisor(s) or via a checkpoint form.
 
The plan includes agreements made concerning your
  • research project goals, preferably formulated as SMART
  • competences and transferable skills to be improved
  • any possible teaching agreements made for a Bachelor's or Master's programs.

Downloads Hora Est PhD

Every PhD candidate should complete a TSP with his or her supervisor(s) and submit this to the relevant graduate school within three months of his/her research start date.

downloads

Downloads Hora Est PhD

PhD candidates of RIHS and RIMLS should submit this form via Hora est: DCMN PhD candidates can download the TSP format from the Donders Graduate School intranet pages (z number inlog).

Useful documents

PhD thesis committee


Install a Thesis Committee for RIMLS candidates

Improve your PhD track and PhD experience by installing a PhD Thesis Committee as soon as possible read more

Register for courses


Courses for competencies and transferable skills

Have a look at the courses on offer for PhD candidates at Radboudumc.

read more

Make introductionsRadboudumc


Welcome!

To welcome PhD candidates and to help them get to know Radboudumc and working in the Nijmegen, we offer an Introduction Day three times a year.

read more

Welcome!

As a part of the general introduction day for the new research employees of the Radboud university medical center, organized three times a year. 

31 October 2019

20 February 2020
18 June 2020
5 October 2020

11 February 2021
17 June 2021
21 October 2021

The introduction day will give you an idea of what Radboud university medical center stands for, and how you can contribute. The Dutch culture and work environment will be also discussed. You will learn your way around our organisation in a personal and interactive manner. Specifically for PhD students, a former PhD student will present his/her story and the PhD Organisation Nijmegen (PON) will introduce themselves. Furthermore there will be opportunity to ask general questions relating to PhD registration or your TSP. For postdocs the Radboud Postdoc Initiative and Radboud Talent program will be introduced.

Participation in this introduction day is mandatory and you will be automatically enrolled. You will receive further details about the location and programme by email, approximately 10 days prior to the next introduction day (see right). If you have any questions, or just want to check you are registered, please e-mail.

Furthermore, based on a Graduate school you follow (RIMLS, DCMN, RIHS), you will receive the detail information on the graduate school introduction connected to this general Introduction day (RIHS, RIMLS), course possibilities, retreats and other activities, as well as the proper feedback on your Training and Supervision Plan and conditions of your PhD track.  
 

 

Questions?

Dagmar Eleveld-Trancikova PhD

contact

Graduate school


Come meet your graduate school

Every graduate school organizes its own events for its PhD candidates, including an instroduction course.

read more

Come meet your graduate school

Four times a year a Radboud Orientation Program for PhD candidates is organized as a part of the General introduction Day for the new Englisch speaking employees of the Radboudumc . PhD candidates who started their doctoral research less than six months ago are welcome to participate.

Goal

To inform new PhD students about life as a PhD student at the Radboudumc, including their rights and obligations and the facilities we offer. Also it’s an opportunity to meet other PhD students.

Program

  • Reception with coffee and tea.
  • Introduction by  Prof.dr. Paul A.B.M. Smits, Dean and Vice Chairman Executive Committee: Welcome, What you can expect of the RUNMC, The importance of PhD candidates to our organisation, General framework research, fact and figures, PhD policy.
  • A fresh PhD: Looking back as a PhD candidate within the Radboudumc.
  • The PhD councils of Radboudumc and PON present themselves.
Followed by presentations by
  • The discussion (in groups) on PhD policy: Registration in Hora Est, supervision, TSP, mentor, facilities, courses.
  • Drinks and networking session: possibilities to meet your fellow PhD candidates and ask specific questions to your PhD council.

Donders Graduate School

In order to train young talent in the broad field of neuroscience we offer students a high-quality educational program at both the Master's and the PhD level.

read more

RIMLS Graduate School for Molecular Life Sciences

This school aims to train junior researchers who aspire to contribute to the development of new therapies for metabolic, infectious and immunological diseases or cancer.

read more

RIHS Graduate School for Health Sciences

This school aims to train junior researchers who have the intrinsic ambition to improve health care and public health to become highly qualified independent health scientists.

read more

Mentor


PhD mentor a quick guide

A mentor should be an associate or full professor from the Radboudumc, who does not work in the same department as the PhD candidate and who is not involved in the PhD project.

read more

PhD mentor a quick guide

The mentor will support and guide you as well as stimulate you to critically look at and reflect upon your learning objectives and outcomes. In the context of your personal and scientific development, your mentor should discuss career progress with regard to your specific goals (research and education), ambitions and interests. Your mentor can advise you regarding your choices for elective subjects and where necessary offer feedback on research project results, conclusions and ideas. Your mentor will also act as mediator should conflicts arise during any phase of your PhD. Confidentiality will be maintained at all times.

Also see institute specific information in the time line.


for candidates of RIHS and RIMLS

Tasks of the mentor

  1. Read the Training and Supervision Plan (TSP) at the start of the project, and comment on it if necessary at the first meeting between the candidate and the mentor.
  2. Have a meeting with the PhD candidate once a year to discuss the progress of the project, both in terms of scientific output, as well as training (competences and skills).
  3. Read the updated TSP and comment on it if necessary during the yearly meeting with the candidate.
  4. Be available throughout the year for independent advice in case a problem arises between the candidate and the supervisor(s). Note: The RIMLS and RIHS institutes have appointed two experienced scientists, as contact persons in the case of suspicion of scientific misconduct or related matters.
Confidentiality will be maintained at all times.

Guidelines for PhD mentor meetings

Every year, the PhD candidate needs to arrange a progress meeting with his/her mentor. Progress and scientific output are discussed. The attendance of the PhD training program components will also be assessed.

Although the content of the meetings will depend on the candidate's needs, several subjects need to be discussed in the meetings. This will help the PhD candidate to make the right choices in his/her individual program. These choices are described in the (updated) Training and Supervision Plan which is signed as ‘seen’ by the mentor.

Important questions during mentor meeting

  1. Is your PhD progressing as you had expected?
  2. How would you assess the interaction and communication between yourself and your (co)supervisor(s)?

In light of these two questions, the following example points may be raised

  • Reflection on expectations from the PhD project and from the supervisor(s)
  • Reflection on end-of-year assessment [jaargesprek] with supervisor
  • Reflection on personal ambition & interests
    • Combination work and personal life
    • Future career plans
  • Reflection on achievements in last year
  • Reflection on personal strengths and weaknesses (knowledge gaps, specific interests)
    • Elective courses and workshops followed to date. Outcome & relevance e.g. in the light of improving weaknesses, technical expertise, future plans etc
  • Reflection on Timeline for writing thesis: thesis chapter ideas > chapter titles > start writing.
  • Foreseen difficulties
  • Update Training and Supervision Plan


for candidates of DCMN

text

Grant Support


Funding and support

Are you a student or researcher at Radboudumc and do you wish to obtain a grant, national or international, for your research group or as an individual? To help you get started, we offer an overview of some of the available grants including some funded by Radboudumc. see overview

PhD networks


Broaden your network


PhD Organisation Nijmegen PON

PON represents the interests of PhD candidates working at the Radboud University. PON also focuses on items such as employment conditions for PhD candidates and organizing educational activities. go to PON website

National PhD network PNN

The PNN currently represents all of the PhD organizations of the major Dutch universities. To achieve its goals, PNN regularly meets with policymakers from national organizations that have an interest or say in PhD-related issues, such as members of parliament, the Innovation Platform and the KNAW. go to PNN website

PhD councils


PhD councils

The PhD councils represent your interests as a PhD candidate within your research institute. The committee consists of PhD candidates. (RIMLS PhD council also include and principal investigators.) Their tasks include:

  • Facilitate the day-to-day life of PhD candidates
  • Listen and help with problems and concerns of PhD candidates
  • Organize social events and PhD meetings
  • Evaluate PhD program and organization
  • Provide input to institute management regarding PhD policy
  • Have regular (JUMP) meetings with the coordinators of the three graduate schools.

PhD council members

Names of the PhD candidates on the PhD councils can be found on the PhD pages of each graduate school.

Next phasesfor current PhD candidates