Start

Orientation

Register

to start with
Registration as a PhD candidate
Registering in Hora Finita
Create profile

Things to do

within 3 months
Training and Supervision Plan
Data Management Plan
PhD thesis committee
Register for courses

Make introductions

first six months
Radboudumc
Graduate School
Mentor
Grant Support
PhD councils
PhD networks: Broaden your network

Next phases

for current PhD candidates
for completing your PhD

StartOrientation


Passion, promotor and project Welcome to the Radboudumc

We hope you have an enjoyable and scientifically productive time. Starting your PhD may be a little daunting, especially in a large organization such as Radboudumc. To help you on your way, please go through the information in the timeline.

Radboudumc training regulation

As set forth in Article 17.4 UMC of the CLA for researchers in training

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Radboudumc training regulation

March 2016

as set forth in Article 17.4 UMC of the CLA for researchers in training


  • ln this regulation, the terms below shall be defined as follows:

    1. Radboud university medical center: the university medical center that operates as an independent subsidiary (without legal personality) of Stichting Katholieke Universiteit (SKU) in Nijmegen.
    2. Director: the director of the Radboud university medical center's research institute with which the Graduate School is affiliated.
    3. Training and Supervision Committee: the Training and Supervision Committee referred to in Article 5 of this regulation.
    4. Researcher in training: the employee seeking to obtain a doctorate and employed to this end by Radboud university medical center, as described in Article !7 .3 (2) of the university medical center's CLA.
    5. Doctoral thesis supervisor a professor or professors appointed to play a supervisory role, pursuant to the Doctorate Regulations of Radboud University.
    6. Doctorol thesis co-supervisor: an individual holding a doctoral degree who is involved in the preparation of a dissertation, pursuant to Article 6 of Radboud University's Doctoral Degree Regulations.
    7. Daily supervisor a postdoctoral researcher tasked with supervising the researcher in training on a daily basis. This may be the doctoral thesis (co)-supervisor .
    8. Mentor: the individual with whom the researcher in training can consult for questions about non-content aspects of the training.


Radboud University

PhD candidates at Radboudumc graduate within Radboud University. It is therefore also wise to read the information on their website. visit website

Funding and support

Are you a researcher at Radboudumc and do you wish to obtain a grant, national or international, for your research group or as an individual? To help you get started, we offer an overview of some of the available grants including some funded by Radboudumc. see overview

Scientific integrity

Radboudumc believes scientific integrity is the basis of science itself. Therefore, please read about scientific integrity at Radboudumc before beginning your PhD. There is also a mandatory course on scientific integrity. read more

Surviving your PhD

To help you along, you can read the book 'Mastering Your PhD'. download book

RegisterRegistration as a PhD candidate


Registration as a PhD candidate

It is important that all PhD candidates are registered with HR in time (3-4 weeks prior to starting date for PhD candidates with a Dutch nationality, minimal 3 months for PhD candidates with a non-Dutch nationality) so that formal access to the PhD program and submission of the TSP via Hora Finita can be arranged within three months.

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Registration as a PhD candidate

It is important that all PhD candidates are registered with HR in time (3-4 weeks prior to starting date for PhD candidates with a Dutch nationality, minimal 3 months for PhD candidates with a non-Dutch nationality) so that formal access to the PhD program and submission of the TSP via Hora Finita can be arranged within three months.

In the registration process, the following types of PhD candidates are distinguished:

  • Regular PhD candidate (“Onderzoeker in Opleiding (OIO)”)
    You can register a new regular PhD candidate by sending the application form (for employment, PNIL and internship agreement) to the HR officer, as you are used to do now. This fall, this process will be digitalized.
  • External PhD candidate
    An external PhD candidate must have a "with permission present" (MTA) contract. You can also register this PhD candidate by sending the application form to the HR officer.
  • Radboudumc employee starting a PhD trajectory
    An employee who is already employed at the Radboudumc and starts a PhD program (e.g., a medical specialist who starts a PhD project) can be registered by filling in for this person the requested data under the tile "PhD data" (start and end date, expected PhD date, research institute) in HR self-service. This can be done by the supervisor or the employee.

Also at the end of the PhD, each PhD candidate needs a contract to be able to finish the PhD process in Hora Finita. More information can be found in this PhD candidate timeline.


Additional questions

Please contact us for additional questions.

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Additional questions

For additional questions about Hora Finita, please contact Horafinita@radboudumc.nl or one of the Radboudumc Graduate Schools (RIHS, RIMLS, Donders). Questions about contracts can be directed to your HR officer.

Registering in Hora Finita


Hora Finita horafinita.ru.nl

Hora Finita is a software system used by the Radboud University and the Radboudumc to register and follow all PhD candidates and generate necessary digital correspondence for thesis submission and graduation. Any researcher in a PhD project under the supervision of a Radboudumc professor must be registered here, including external PhD candidates.

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Hora Finita horafinita.ru.nl

Hora Finita is a software system used by the Radboud University and the Radboudumc to register and follow all PhD candidates and generate the necessary digital correspondence for thesis submission and graduation. Any researcher in a PhD project under the supervision of a Radboudumc professor must be registered in this system, including external PhD candidates.

Go directly to the Hora Finita system: horafinita.ru.nl (please use Chrome, Edge or Safari).

Instruction manuals for Hora Finita can be found here.


  • New PhD candidates receive a number of emails at their Radboudumc email address:

    1. Welcome mail from the dean;
    2. An invitation from Hora Finita to complete the registration process in Hora Finita;
    3. Once registration is finished they also receive a welcome mail from the specific Graduate School with instructions for the introduction process.

    After receiving the invitation to complete registration in Hora Finita (e-mail 2), the PhD candidate follows the link provided in the email. The PhD candidate will need to upload his/her Master's certificate as part of the procedure.

    During the registration process, the PhD candidate selects the Graduate School. The Graduate School corresponds to the research institute of his/her daily supervisor.


Overview PhD trajectories

The Donders Graduate School and the RIHS and RIMLS Graduate Schools have slightly different trajectories and procedures.


FAQ about Hora Finita

If you have any questions about registering in Hora Finita, please check out the answers to frequently asked questions before contacting us.

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FAQ about Hora Finita


  • Hora Finita is the PhD project monitoring system of Radboud University and Radboudumc from 1st September 2021 onwards. It is the successor of Hora Est, Hora Est PhD en PhDTRACK. With Hora Finita Radboud University and Radboudumc have an all-in-one system for the monitoring of all PhD projects. More information can be found on this page of the Radboud University's website.

Create profile


Complete your profile page on Radboudumc

All our employees have an internal Radboudumc profile page and can have an external Radboudumc profile page on request. read more (intranet)

Create a personal ResearcherID

The Radboudumc expects you to register as a researcher using a unique ResearcherID number. You can create a profile and post a list of publications online using the Web of Science services. read more (intranet)

Things to doTraining and Supervision Plan


Training and Supervision Plan

Each PhD candidate draws up a Training and Supervision Plan (TSP) with his or her supervisor. This plan is regarded as a formal agreement between candidate and supervisor.

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Training and Supervision Plan

Graduating within the agreed time-frame is not always as easy as it may sound. A clear training and supervision plan (TSP) is an essential tool for achieving this objective. Moreover, it forms a useful part of your annual appraisal meeting. Every PhD candidate should complete a TSP with his or her supervisor(s) and submit this to the relevant graduate school within three months of his/her research start date. This plan is regarded as a formal agreement between PhD candidate and supervisor. The plan is dynamic, being evaluated and updated at least annually either during the appraisal meeting with your supervisor(s) or via a checkpoint form.
 
The plan includes agreements made concerning your
  • research project goals, preferably formulated as SMART
  • competences and transferable skills to be improved
  • any possible teaching agreements made for a Bachelor's or Master's programs.

Templates TSP

Every PhD candidate should complete a TSP with his or her supervisor(s) and submit this within three months of his/her research start date.

Data Management Plan


Data Management Plan

For each study at Radboudumc, a data management plan (DMP) is required. Researchers can use the online tool DMP online to compose a plan. PhD candidates upload their initial DMP in Hora Finita. read more (intranet)

PhD thesis committee


Install a Thesis Committee for RIMLS candidates

Improve your PhD track and PhD experience by installing a PhD Thesis Committee as soon as possible read more

Register for courses


Courses for competencies and transferable skills

Have a look at the courses on offer for PhD candidates at Radboudumc.

read more

Make introductionsRadboudumc


Welcome!

To welcome PhD candidates and to help them get to know Radboudumc and working in the Nijmegen, we offer an Introduction Day three times a year.

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Welcome!

As a part of the general introduction day for the new research employees of the Radboud university medical center, organized three times a year. The next dates are planned on: 

17 June 2021
21 October 2021

In case you have not received the (Outlook) invitation for one these sessions, please contact Postbus Introductiedagen.

If you have questions please contact Dagmar Eleveld-Trancikova

The introduction day will give you an idea of what Radboud university medical center stands for, and how you can contribute. The Dutch culture and work environment will be also discussed. You will learn your way around our organisation in a personal and interactive manner. Specifically for PhD candidates, a former PhD candidate will present his/her story and the PhD Organisation Nijmegen (PON) will introduce themselves. Furthermore there will be opportunity to ask general questions relating to PhD registration or your TSP. For postdocs the Radboud Postdoc Initiative and Radboud Talent program will be introduced.

Participation in this introduction day is mandatory. Due to COVID-19 it is not clear yet if this introduction day can take place as planned. Because we find introduction for new employees very important and it is mandatory for your personal quality passport, we are currently working hard on alternatives; some of them can be offered online. As soon as this is ready you will be informed.

Furthermore, based on a Graduate school you follow (RIMLS, DCMN, RIHS), you will receive the detail information on the graduate school introduction connected to this general Introduction day (RIHS, RIMLS), course possibilities, retreats and other activities, as well as the proper feedback on your Training and Supervision Plan and conditions of your PhD track.  

Note: 

For the employees, who started during the COVID-19  pandemics (between March and December 2020) and, unfortunately, did not have a chance to follow the original program, two catch- up sessions of second part of the General introduction day will be organized online. The topic concerns the Intercultural aspects and the dates are:

30 March 2021;  15:00-17:00h 
12 April 2021;  15:00-17:00h  

Graduate School


Come meet your Graduate School

Every Graduate School organizes its own events for its PhD candidates, including an introduction course.

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Come meet your Graduate School

Every Graduate School organizes its own events for its PhD candidates, including an introduction course.

Mentor


PhD mentor a quick guide

A mentor should be an associate or full professor from the Radboudumc, who does not work in the same department as the PhD candidate and who is not involved in the PhD project.

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PhD mentor a quick guide

The mentor will support and guide you as well as stimulate you to critically look at and reflect upon your learning objectives and outcomes. In the context of your personal and scientific development, your mentor should discuss career progress with regard to your specific goals (research and education), ambitions and interests. Your mentor can advise you regarding your choices for elective subjects and where necessary offer feedback on research project results, conclusions and ideas. Your mentor will also act as mediator should conflicts arise during any phase of your PhD. Confidentiality will be maintained at all times.

Also see institute specific information in the time line.


Specific for PhD candidates of RIHS and RIMLS

Tasks of the mentor

  1. Read the Training and Supervision Plan (TSP) at the start of the project, and comment on it if necessary at the first meeting between the candidate and the mentor.
  2. Have a meeting with the PhD candidate once a year to discuss the progress of the project, both in terms of scientific output, as well as training (competences and skills).
  3. Read the updated TSP and comment on it if necessary during the yearly meeting with the candidate.
  4. Be available throughout the year for independent advice in case a problem arises between the candidate and the supervisor(s). Note: The RIMLS and RIHS institutes have appointed two experienced scientists, as contact persons in the case of suspicion of scientific misconduct or related matters.
Confidentiality will be maintained at all times.

Guidelines for PhD mentor meetings

Every year, the PhD candidate needs to arrange a progress meeting with his/her mentor. Progress and scientific output are discussed. The attendance of the PhD training program components will also be assessed.

Although the content of the meetings will depend on the candidate's needs, several subjects need to be discussed in the meetings. This will help the PhD candidate to make the right choices in his/her individual program. These choices are described in the (updated) Training and Supervision Plan which is signed as ‘seen’ by the mentor.

Important questions during mentor meeting

  1. Is your PhD progressing as you had expected?
  2. How would you assess the interaction and communication between yourself and your (co)supervisor(s)?

In light of these two questions, the following example points may be raised

  • Reflection on expectations from the PhD project and from the supervisor(s)
  • Reflection on end-of-year assessment [jaargesprek] with supervisor
  • Reflection on personal ambition & interests
    • Combination work and personal life
    • Future career plans
  • Reflection on achievements in last year
  • Reflection on personal strengths and weaknesses (knowledge gaps, specific interests)
    • Elective courses and workshops followed to date. Outcome & relevance e.g. in the light of improving weaknesses, technical expertise, future plans etc
  • Reflection on Timeline for writing thesis: thesis chapter ideas > chapter titles > start writing.
  • Foreseen difficulties
  • Update Training and Supervision Plan

Grant Support


Funding and support

Are you a researcher at Radboudumc and do you wish to obtain a grant, national or international, for your research group or as an individual? To help you get started, we offer an overview of some of the available grants including some funded by Radboudumc. see overview

PhD councils


PhD councils

The PhD councils represent your interests as a PhD candidate within your research institute. The committee consists of PhD candidates. Their tasks include:

  • Facilitate the day-to-day life of PhD candidates
  • Listen and help with problems and concerns of PhD candidates
  • Organize social events and PhD meetings
  • Evaluate PhD program and organization
  • Provide input to institute management regarding PhD policy
  • Have regular (JUMP) meetings with the coordinators of the three graduate schools.

PhD council members

Names of the PhD candidates on the PhD councils can be found on the PhD pages of each graduate school.

PhD networks: Broaden your network


PhD Organization Nijmegen PON

PON represents the interests of PhD candidates working at the Radboud University. PON also focuses on items such as employment conditions for PhD candidates and organizing educational activities. go to PON website

National PhD network PNN

The PNN currently represents all of the PhD organizations of the major Dutch universities. To achieve its goals, PNN regularly meets with policymakers from national organizations that have an interest or say in PhD-related issues, such as members of parliament, the Innovation Platform and the KNAW. go to PNN website

Next phasesfor current PhD candidates